Public Email made Liquid with State Sunshine Laws
Backups are not sufficient to comply with Sunshine Laws.

Backups alone are not sufficient to comply with e-mail archiving rules and regulations. Backups are essentially a liquid snapshot of your e-mail at one moment in time.

They do not record messages removed from the deleted items folder.

AND, any message that is sent and then removed from the sent items folder before a backup is run is never committed to back up media and there is no record of message.

ALSO any interoffice message sent, then deleted, during the course of a day that does not get backed up, is also never recorded.

One good email archive solution for small governments and school districts is the Barracuda Message Archiver.

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